Top 10 Best Office Phones For Small Business – Buying Guide 2021

The most influential part of every company’s road to success is its communication. It’s either between employees, clients, or partners. And an office phone can help ease that connection. Office phones are a great way to keep communication running efficiently. Our team investigated the options available in the market and came up with the list of the top 10 best office phones for small business.

Amazingly the one-size-fits-all rule doesn’t apply on office phones, there are a number of options available to address the different needs of the user.

Regardless of whether your colleagues are frequently on the phone or not. Whether or not your company consists of large number of employees, or are generally away from their desks and on the phone. We have done our research and found the best office phone that perfectly fits your business need.

The premier office phones for small businesses are those that enhance the communication process in your workplace. This allows the owner to design a proficient workplace. Also, the best office phones listed below will help you at pursuing and making a final decision.

We went through all the things you should keep in mind before purchasing the office phone for your small business. Our team investigated the options available in the market and came up with the list of top 10 best office phones for small business.

Top 10 best office phones for small business




Panasonic 2-Handset Landline Telephone

AT&T 2-Line Corded Telephone

Yealink T23G Professional Gigabit IP Phone
Mitel 5330e IP Phone
RCA ViSys 4-Line Expandable System
VTech Connect to Cell DS6771-3
Xblue X16 Small Business phone system
Grandstream GXP1400 IP Phone
Polycom VVX 400 IP Telephone
Htek UC924

1. Panasonic 2-Handset Landline Telephone – Best phone system for small business

Best office phones for small business

When it comes to the Panasonic brand, they always deliver the best to their customer so one can expect nothing short of greatness. Every product they launch in the market is unique in its own way. Along its predecessor and brings much more to the table than other models from different competing companies.

This office phone system links up to four cell phones at the same time Also, it is very easy to use so you don’t need any professional help or technical workshop to handle this phone. It also has speakerphones that offer high-quality sound and also comes with a secure, long-range signal.

This phone does an amazing job at suppressing background interference while enhancing voice tones automatically with its noise reduction feature. Panasonic brand is known for offering clearer conversation on its cordless handsets. This handset surely is the best phone system from Panasonic that you will come into contact with.

  • Bluetooth sync with smartphones
  • Digital answering system
  • Powerful Phone battery backup
  • Landline required
  • Only 1 phone line

2. AT&T 2-Line Corded Telephone – Best home office phone

This 2- line operation AT&T corded telephone is fuss-free, user friendly, and yet a phone that meets all your office needs. The offers following few features as a proof of its efficiency,

  • A massive speed dial of 18 numbers
  • Even bigger phonebook directory with the ability to store 100 names, and phone numbers

For accommodation, one can simply dial and get phone-calls on two different lines. And on the other hand its three-party conferencing feature makes your office meetings much more efficient and convenient. In addition, it is one of the best office phones for small business in the given list. 

Subscribers from DSL may require a DSL Filter. One can always consult the user’s manual and their Quick-start guide for new users for instructions regarding the different functionalities. Above it all, its sublime Built-in speakerphone, enables multitasking for a busy hour at office.

  • 3-party conferencing
  • Easy programming
  • Glitch Microphone
  • Corded handset

3. Yealink T23G Professional Gigabit IP Phone – Landline business phone systems

Best office phones for small business

Designed to meet the needs of all business owners, Yealink T23G Professional Gigabit IP Phone Is a feature-rich communication solution. This phone system is cost-efficient, hassle-free, easy to use, and comes with quick installation. Also this office phone features the right plug and talks about technology so you don’t need any heavy equipment.

 The phone system is appropriate for the present need-it-now business culture. Its design is perhaps the best out there, from its extra-large buttons to a ringer that is designed exquisitely to be extra loud. However, you have the option to lower the volume of the ringer according to your need. What’s more? Yealink T23G comes with a caller ID, to aid your decision whether you want to pick up the phone for a specific number or should he/she be leaving a message.

  • Efficient user interface
  • Call quality is sublime
  • Simple and fast setup
  • Lacks a power adapter
  • Lacks call transferability

4. Mitel 5330e IP Phone – Best voice quality cell phone

Designed exquisitely to give callers an improved voice quality, the MiVoice 5300 Series IP Phones are truly a blessing for smaller businesses. MiVoice 5330e IP Phone is no different and comes with a wideband audio feature. Not only does this phone offer a 7 kHz wideband audio handset, but also a full-duplex hands-free function

When it comes to its competitors in the market, this phone is a clear winner at being a superior product. The phone operator can manually program and put respective labels on the 24 multi-function keys offered by this amazing phone by simply using the Mitel Live Content Suite, Desktop User Tool, or one can simply do it from the settings interface. To make the swapping and movement between different between easier and efficient, it offers amazingly designed navigation keys.

For me the highlight of this phone is that it frees you of the hectic routine of paper labels, or cutting down the installation / current operational costs. Instead if offers the admin to manage things directly by remote programming.

To add cherry to the cake, MiVoice 5330e IP Phone offers an HTML toolkit for desktop. This toolkit offers the development of easily integrated customized apps in a quite simple way. Moreover, these developed apps can then run within the phone and does not require an external server. This way it cuts down the implementation cost to minimal. providing cost-effective implementation.

  • Hands-free operation
  • Customizable settings
  • Expensive cost
  • Licensing requirement for expansion

5. RCA ViSys 4-Line Expandable System – Top rated landline phones

Best office phones for small business

There is a new IP phone system that is going to be the perfect match for your office setting. It is known as the RCA Phone System, a wireless desk phone with one base station and an incredible call quality.

The installation process is relatively short and straightforward and requires the user to plug the included base station into any phone jack, before connecting wirelessly to the included desk phone.

  • Includes base station and 1 work station phone
  • Set up is easy
  • Call transfer capabilities
  • Rather expensive from other products

6. VTech Connect to Cell DS6771-3 – Top of the line phones

The VTech Connect to Cell DS6771-3 is the most budget efficient option available in the market. This phone may not offer as many features and functionalities as a few of the expensive phones on this list but it does the job nonetheless.

If you consider its price it comes with quite a few handy tricks and hacks. For instance, its three-way conferencing feature matches any of the high quality phone. Moreover, its unique ability to record the phone-calls onto a micro-SD card can prove beneficial if your business model requires you to keep a track of phone calls. On the off-chance you run into some problem, the phone’s interface offers a good suite of troubleshooting options.

With low power consumption, advanced functionality, and high bandwidth (meaning the phone system can support plenty of crystal-clear calls), this model could make your call center life a whole lot easier.

  • Traditional, IP, or hybrid operation
  • Four-phone bundle
  • Customizable messages and on-hold music
  • Does not come with the auto-attendant unit
  • Few programmable buttons

7. Xblue X16 Small Business phone system – Digital phone systems for small business

Best office phones for small business

Ideal for Offices with 2-16 Employees – Easily places and retrieve calls from hold using your dedicated telephone line buttons. Hands-free features like the built-in Speakerphone & the Call Announce Intercom with Hands-Free Answer-Back feature allows you to reply to intercom calls without having to pick up the handset

No fees for additional features – every X16 system includes Auto Attendant for live or backup call answering – Voice Mailboxes for every user with on-site and remote access to voicemail messages – Call Forward to Cell Phones, Caller ID, Conference, Call Record & Music on Hold. It is one of the best office phones for small business on the given list. 

On top of that, Xblue X16 offers 4 X16 Digital Speakerphones and if that doesn’t completely cover your need, it can be expanded up to 16 telephones.

  • Unparalleled voice clarity
  • Plug and Play
  • Intuitive larger color display
  • Requires ongoing maintenance and service

8. Grandstream GXP1400 IP Phone – Telephone systems for small business

My personal favorite on the list, next up we have the Grandstream GXP1400 IP Phone. The GXP series of the Grandstream VoIP phones are specifically designed for smaller setups but can be useful for medium sized businesses as well. This series has a Linux based operating system and offers 2 line models.

GXP1400 IP Phone offers a much improved HD audio quality then the previous models of this series. It comes with all the rich features, and customizable applications that you are looking for. It is definitely a great tool to improve your business’s communication side.

What’s more? It offers 2 line keys with a dual-color LED each (with 1 or 2 SIP-Account & 2 call appearances). It even comes with 3 XML programmable context-sensitive soft keys, and the high-in-demand 3-way conference feature.

  • Offers a Linux based O.S
  • 2 line keys each (with 1 or 2 SIP-Account & 2 call appearances)
  • Excellent Audio quality
  • If you have a not-so-stable internet connection, your call quality might be compromised

9. Polycom VVX 400 IP Telephone – Best phone solution for small business

Best office phones for small business

Next up, we have our very own Polycom VVX 400. I call it my own as we have had these phones at our office for over a year now. And honestly it has not disappointed us by any means. This business-media phone boasts a 4.3-inches touch screen interface that is gesture controlled. This interface even allows you to manage your MS Exchange calendar on the go.

Polycom VVX 400 gives a full HD audio quality and a couple of its models also offer a camera to support video mail & calling. If you want to experience a budget efficient, good-quality UC answer to your telephone problem, don’t look any further. This phone will not only manage your moderate call-volume but also provide you with an advanced telephony features pack.

Living up-to all the expectations for a business media phone, it improves the productivity of your office staff as well as the cubicle workers through an exquisitely designed color display, that is larger in size and easier in use through line appearances.

  • 16-line supporting capability
  • Dual support for USB ports
  • “Do not disturb” feature
  • Does not come with the auto-attendant unit
  • Few programmable buttons

10. Htek UC924 – Small business internet and phone

Best office phones for small business

If you are looking to step in to the business world and are looking to do it in a cost efficient way, this is your phone. It is an amazing entry level IP phone whose 3.5-inches color display screen is not only appealing & attractive to the eye but is also quite efficient. This phone comes with context-sensitive actions and the users can also connect a headset by using the built-in RJ9 port.

Another standard feature that this phone offers is its 5-way local conferencing. The Htek UC924 offers sublime voice quality & is delivered through an enhanced speaker system. This phone offers a backlit & the offers up-to 12 lines to make your working space much more efficient and productive.

The personalization features that this amazing phone offers includes everything from local weather forecasts to the ability to picking your own ringtones. Overall, this phone has shown no reason to not be in the list of top 10.

  • Compatible with RJ9 headsets
  • HD Voice speakerphone
  • Five-way conferencing
  • Complicated programming
  • Glitchy microphone

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For a business, selecting a suitable office phone is a technical and tough ask. Our research team did what they could to make things easier for you by doing a thorough research of all the available options in the market and came up with a list of top 10 best office phones for small business.

We went through all the technical aspects that involve into choosing an office phone. We considered all the features from voice quality to microphone to display and are very confident of our list. My suggestion to all of the business community is to not let a service provider limit your options for business phone systems.

Do your own research and find a phone that works best for your needs. Our research team have done an amazing job at doing research to filter and sort all the best options available in the market. We have also prepared a guide to help you navigate the office phones market and make a final decision.


The services rendered by a product determine its brand; whether it is a reliable product that does exactly what it promises customers or whether it is just another product made by manufacturers who are all bark and no bite.


One major feature that sets products apart from their competition is feedback from their users. Positive feedback is the goal of every manufacturer, and as such, our team sought to find such feedback on all office phones being sold today.


We recognize as a team that, no two individuals are the same, thus, no two budgets will be alike. With everyone having their financial limitations, so we provide a list of the best office phones for small business with a wide price range to ensure that everyone has the chance to find the best phone for their small business.

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